Visitor Terms and Conditions
- These terms and conditions
These terms and conditions (T&C) apply between each person registered to attend an event organized by us (you, your) and Nesma Intl Events Co Ltd or the relevant local entity in the Nesma Intl Events Co Ltd group of companies (Organizers, us, we, our), and set out the terms on which you agree to attend the event referred to on the registration form, whether physical or digital (the Event).
Our events, whether physical or digital are directed at business professionals and are not directed at individuals, consumers or children. By entering into these T&C you warrant and represent that you are over 18 years of age (or such other minimum age as required by local laws) and a business professional.
These T&C shall come into force on the day we receive a completed registration form to attend the Event submitted by you (Registration Form) (the Effective Date) and shall, unless terminated earlier in accordance with these T&C, expire 30 days after the later of: (i) completion of the Event; and (ii) the date on which content and materials relating to the Event are no longer accessible by you on the Event Platform (defined in Clause 2.2 below) (the Term). For the avoidance of doubt, we reserve the right to accept or reject any Registration Form submitted to us by you at any time, including after the Effective Date. If we reject the Registration Form, these T&C shall terminate automatically.
If you will attend the Event, or any part of the Event, in person:
you acknowledge that we are not responsible for the loss of or damage to your property during the Event; and
you shall not cause any physical damage to the exhibition hall or area in which the Event takes place (the Venue), our property or to the property any other attendee of the Event (including any delegate, exhibitor or sponsor). You are solely responsible for the cost of making good any such physical damage.
You agree to comply with any user, technical or operational information or guidelines relating to the Event and/or the event website, event app or other platform designated to hosting any digital element of the Event (the Event Platform) notified to you in writing (including by email), including without limitation:
if you attend any element of the Event in person, any rules and procedures relating to health and safety, security and general use of the Venue; and
if you attend any element of the Event digitally, the Event Platform rules and procedures relating to advertising, acceptable user and content guidelines, anti-harassment policies, contribution and messaging policies, security and general use of the Event Platform,
(Additional Terms), together with all instructions from time to time from us, the Event Platform operator or administrator or Venue management or security personnel, during the operation of the Event.
You acknowledge that we may refuse admission to, block access to, or remove you from the Event (whether digital or physical) in our absolute discretion if you: (a) fail to comply with these T&C; (b) undertake (or seek to undertake) any unauthorized access to systems or content (including in respect of exhibitor, sponsor or other attendee content); (c) damage property; or (d) if you represent a security risk, safety risk, nuisance or annoyance to the running of the Event or the operation of the Event Platform.
You acknowledge that you may take photographs and record or transmit audio or video material of the Event only where expressly permitted to do so by us (e.g. by encouraging you to post on social media in respect of the Event).
Whilst we will take reasonable steps to ensure the accuracy of any information we provide to you relating to the Event, we give no warranty or representation as to the accuracy or completeness of the information, and any inaccurate information provided to you in connection with the Event shall not entitle you to make any claim against us
- Intellectual property rights
You acknowledge that we own, or shall be deemed to own:
all intellectual property rights in the information or materials (whether digital or hard copy) provided to you in connection with the Event (Event Materials);
any intellectual property rights generated or developed in connection with the Event or otherwise pursuant to these T&C, including all intellectual property rights in UGC and Event Content (defined in Clause below); and to the extent applicable, all intellectual property rights in the Event Platform,
- (Organiser IPR) and you shall not have any rights in respect of Organiser IPR other than as those granted pursuant to Clause
- You hereby assign to us absolutely with full title guarantee all existing and future rights, title and interest you may have in any such Organiser IPR to enable us to use the Organiser IPR for any purpose worldwide in perpetuity, without payment, liability or acknowledgement to you and you hereby waive all moral rights in respect of the use to be made of the Organiser IPR to which you may now or in the future be entitled under the Copyrights, Designs and Patents Act 1988 or any similar legislation from time to time in force anywhere in the world.
To the extent that we own the relevant intellectual property rights, we hereby grant (or shall procure the grant) to you for the Term a non-exclusive, non-transferable, non-sublicensable, revocable and royalty-free licence to use the Organiser IPR solely to the extent necessary for you to participate in the Event and, if applicable, use the Event Platform as contemplated by these T&C. You acknowledge that all Event Materials are strictly confidential and you shall ensure that you do not copy or share any Event Materials with any third party for any purpose.
You acknowledge and agree that we, or third parties acting on our behalf, may take photographs, videos or recordings of the Event which may include you (Event Content) and by accepting these terms and conditions you hereby consent to us creating or generating such Event Content for our use as set out in Clause 5 below.
Any posts, messages or other materials, information or data supplied or uploaded on the Event Platform or other UGC will be considered non-confidential and we have the right to use, copy, distribute and disclose such UGC to third parties for any purpose.
- Data protection
In order to fulfil our obligations to you in relation to the Event, we may share relevant personal data with presenters, trainers, organisers, print houses, finance partners, connected communities, faculties, committees, event service providers and external delivery partners.
Use of your personal data by any third party is outside of our control and, to the extent permitted by applicable law, we do not accept any liability in this regard.
- Changes to the event
We reserve the right, in our sole discretion, to change the format, content or timing of the Event program, the identity of any speakers or exhibitors, the hosting medium, digital location or Venue for any reason and without liability to you. For the avoidance of doubt, in these circumstances, we will not be held liable for any costs or expenses incurred by you in connection with the Event.
- Postponement or cancellation by the Organizers
We reserve the right to postpone or cancel the Event at any time during the Term and will provide you with notice of any such postponement or cancellation in writing (including by email) as soon as is reasonably practicable in advance of the Event. For the avoidance of doubt, any postponement or cancellation of the Event by us pursuant to this Clause shall not entitle you make any claim against us and (to the maximum extent permitted by applicable laws) in no event will we be liable for any loss, damage or other liability incurred by you in connection with our postponement or cancellation of the Event, howsoever arising, including but not limited to your accommodation and travel costs.
- Force majeure events
We shall not be in breach of these T&C nor liable for any delay in performing, or failure to perform, any of our obligations under these T&C if such delay or failure results from an event beyond our reasonable control (a Force Majeure Event).
If a Force Majeure Event occurs (or in our opinion, acting in good faith, is likely to occur) and results (or is likely to result) in the Event being unable to take place as contemplated by these T&C, we may, in our sole discretion:
change the timing, date, Venue, digital location or hosting medium of the Event or the Event Platform. In such circumstances, these T&C shall apply in respect of the rearranged or rescheduled event organised by us pursuant to this Clause; or
cancel the Event.
For the avoidance of doubt, if we exercise our right to change or cancel the Event pursuant to this, this shall not entitle you to make any claim against us and (to the maximum extent permitted by applicable laws) we shall not be liable for any loss, damage or other liability incurred by you in connection with our change to or cancellation of the Event, howsoever arising, including but not limited to your accommodation and travel costs.
- Limitation of liability
we shall not be liable to you for any loss or damage incurred by you in connection with the Event (whether for breach of these T&C, negligence or otherwise), including any: (i) loss of profits, loss of sales or business, loss of agreements or contracts or loss of anticipated savings (whether directly or indirectly arising); (ii) loss of or damage to goodwill or reputation (whether directly or indirectly arising); or (iii) indirect or consequential loss.
Notwithstanding any provision to the contrary, nothing in these T&C shall exclude or limit our liability for death or personal injury caused by our negligence or for fraud or for any liability that may not be limited or excluded by applicable laws.
All warranties, conditions and other terms implied by law are, to the fullest extent permitted by applicable laws, excluded from these T&C. In particular, we give no warranty, representation or other assurance in relation to: (a) the presence or location of any exhibitor, sponsor or attendee; (b) the number or mix of exhibitors, sponsors or attendees; and/or (c) the results or beneﬁts (commercial or otherwise) that may be associated with being an attendee in respect of the Event.
- Termination of these T&C’s
Without prejudice to our other rights and remedies under these T&C, we can immediately terminate these T&C by issuing written notice to you if:
you commit a material breach of your obligations under these T&C; or you conduct yourself in such a way so as to (in our reasonable opinion) bring us, any of our Affiliates or the Event into disrepute.
You acknowledge and agree that we may publicly announce or otherwise inform third parties of your attendance at the Event (including by disclosing your job title, company name and company location) for the purpose of promoting the Event without your prior written consent.
These T&C constitute the entire agreement between us and supersedes and extinguishes all previous agreements, promises, assurances, warranties, representations and understandings between them, whether written or oral, relating to its subject matter.
If any provision or part-provision of these T&C is or becomes invalid, illegal or unenforceable, it shall be deemed deleted, but that shall not affect the validity and enforceability of the rest of these T&C.
Tickets and badges are strictly non-transferable. You shall not sell, transfer or otherwise allow your ticket or badge to be used by anyone else without our prior written consent.
You shall not assign or sub-contract any rights under these T&C without our prior written consent.
No person other than a Party to these T&C may enforce these T&C by virtue of the Contracts (Rights of Third Parties) Act 1999, except where a right is expressed to be in favor of our Affiliate.
These T&C shall be governed by and construed in accordance with the laws of Kingdom of Saudi Arabia and the Parties agree that the courts of Kingdom of Saudi Arabia shall have non-exclusive jurisdiction to settle any dispute or claim (including non-contractual disputes or claims) arising out of or in connection with these T&C or their subject matter or formation.
Last update: 02-02-2024